December
Controller
U.S. Tax Code: Withholding exemption certificates
26 CFR 31.3402(f)(2)-1(c)(3)
The employer is required to request a withholding exemption certificate from each employee, but if the employee fails to furnish such a certificate, the employer shall consider that employee a single person claiming no withholding. Before December 1st of each year, every employer should request of each employee a newly completed withholding exemption certificate for the ensuing calendar year.
Internal Revenue Code: Tuition Payment Credit Reporting Requirements
26 CFR 1.6050S-3 and 26 CFR 301.6109
If the institution does not have a record of the individual's correct TIN, then it must solicit the TIN on or before December 1st.
Human Resources
Job Openings and Labor Turnover (JOLT) Report (monthly)
29 USC 2
A monthly report sent to the Department of Labor providing information concerning the Total Employment for the month; Number of Job Openings on the last business day of the month; Hires and Recalls for the entire month; Quits, Layoffs and Discharges, and other separations.
Current Employment Statistics (CES) Report (monthly)
29 USC 2
A monthly report sent to the Department of Labor providing information concerning Employee Count, Female Employee Count, Faculty Member Count, and coded response to any reason for large changes.
New Hire Report (monthly)
Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996, 42 USC 653A
Requires employers to report newly hired and re-hired employees within 20 days of their start date. Reported are SSN, Name, Address, Department, Department Address, FED EIN, State EIN, Hire Re-hire Date, and Birthdates for new hires for the month report.
Grants and Sponsored Projects
Animal Welfare Act
9 CFR 2.36
If live animals are used by the institution in research, tests, experiments for teaching, then the part of the institution responsible for the research must submit an annual report to the AC Regional Director for the state where the institution is located on or before December 1st of each calendar year. The report shall be signed by the CEO or Institutional Official and shall cover the previous fiscal year.