February
Controller
Tuition Payment Credit Reporting Requirements
20 USC 6050S; 26 CFR 1.6050S-2
Form 1098-T must be filed with the IRS by February 28th (or March 31st, if filed electronically) of the year following the calendar year during which payments were received. The proposed regulations requiring filing Forms 1098-T on magnetic media impose no additional reporting or record keeping and only prescribe the method of filing information returns that are already required to be filed.
Return of Information as to Payments to Employees
26 CFR 1.6041-2
Employers must file Form W-2 for wages paid to each employee from whom income, social security or Medicare taxes were withheld or income tax would have been withheld if the employee had claimed no more than one withholding allowance or had not claimed exemption from withholding on Form W04. Anyone required to file Form W-2 must file Form W-3 to transmit Copy A of Form W-2. The employer must file these forms with the IRS by February 28th, or March 31st if filed electronically. Copies B, C and 2 must be furnished to the employee by February 1st.
Effective Period of Withholding Exemption Certificate
26 CFR 31.3402(f)(4)-2
A Form W-4 filed by an employee expires on February 15th of the year following the year in which the Form W-4 was given to employer. The employer must now begin withholding for any employee who previously claimed an exemption, but has not given the employer a new Form W-4 for the current year. If the employee does not give the employer a new Form W-4, withhold tax as if the employee is sing, with zero withholding allowances.
Payroll
Transmit Federal Tax and FICA Tax to Internal Revenue Service (Monthly)
Financial Aid
Student Loan Interest Reporting
26 USC 6050S; 26 CFR 1.6050S-3; and 26 CFR 1.6050S-4 (see 67 FR 20901 final and temporary regulations)
Under IRC 6050S lenders, including most colleges and universities that participate in the Perkins Loan Program or operate institutional loan programs, must report student loan interest payments to the IRS. This is done by filing Form 1098-E, which must be filed with the IRS on or before February 28th, or March 31st if filed electronically. The required statement to all persons who made student loan interest payments must be sent to the payor on or before January 31st of the year following the calendar year in which the interest payments were received. The statement may simply be a copy of Form 1098-E.
Human Resources
Job Openings and Labor Turnover (JOLT) Report (monthly)
29 USC 2
A monthly report sent to the Department of Labor providing information concerning the Total Employment for the month; Number of Job Openings on the last business day of the month; Hires and Recalls for the month; Quits, Layoffs and Discharges and other separations.
Current Employment Statistics (CES) report (monthly)
29 USC 2
A monthly report sent to the Department of Labor providing information concerning Employee Count, Female Employee Count, Faculty Member Count, and coded response to any response for large changes.
Sponsored Programs
IBC reporting to NIH (annual report due February 27th)
NIH Guidelines Section IV-B-2
National Science Foundation URL Reporting
Academic Technology Transfer and Commercialization of University Research
Effective February 1, 2012, higher education institutions that have NSF research support and at least $25,000,000 in total Federal research grants in the most recently completed Federal fiscal year to submit to NSF the universal resource locator (URL) that contains information on their transfer of technology and commercialization of research results efforts.