October
Athletics
Equity in Athletics Disclosure Act of 1994
20 USC 1092(g); 34 CFR 668.41 and 668.47
Each coed institution of higher education that participates in Title IV programs, and has an intercollegiate athletic program, must no later than October 15th of each year, make available on request to enrolled students, prospective students, and the public, the report required to be produced under this law. Within 15 days of making the report available to students, prospective students, and the public, )i.e., no later than October 30th of each year) the school must submit the report to the Secretary of Education.
Controller
Internal Revenue Service
Transmit Federal Tax and FICA Tax to Internal Revenue Service (monthly)
941 Reconciliation to Internal Revenue Service (quarterly)
Public Safety
Campus Security Act and Campus Sex Crimes Prevention Act
20 USC 1092(j) Missing Student Notification Policy and Procedures
Any institution participating in a Title IV federal student financial aid program that maintains on campus housing facilities must establish a missing student notification policy and related procedures for those students who live in on campus housing and who have been missing for 24 hours. The policy may be found in the Annual Security and Fire Safety Report.
Disclosure of Fire Safety Standards and Measures (Section 485 of the Higher Education Opportunity Act of 2008)
20 USC 1092(i) Report to the Secretary of Education
The statistics set forth in this act must be reported to the Secretary of Education on an annual basis.
Campus Security Act of 1990
20 USC 1092(a)(1)(O) and 1092 (f)(5) and 34 CFE 668.46 and 668.41
The Campus Security Act requires colleges to report campus crime statistics and security measures to all students and employees by October 1st of each year. The annual security report must also be submitted to the Secretary of Education each year, by October 15th.
Campus Sex Crimes Prevention Act
Pub. L. No. 106-386 and 42 USC 14071(j) and 20 USC 1092(f)(1)(I)
Notification may be accomplished by adding the statement to the Annual Security Report required by the Campus Security Act. Suggested deadline of October 1st of each year to coincide with the Annual Security Report.
The Drug-Free Schools and Communities Act Amendments of 1989
20 USC 1011i and 34 CFR 86.100
Annual distribution to students and employees of the institution's standards of conduct with respect to illegal drugs and alcohol; a description of the applicable legal sanctions and health risks; as well as availability of drug and alcohol counseling available to employees and students. Must also include a statement on sanctions the institution will impose for violation of the standards of conduct. The law does not mandate a particular date for distribution, but suggested distribution is to make this information part of the Annual Security Report distribution which is required by October 1st of each year.
Emergency Response Policies and Procedures as required by HEOA 2008
Pub. L. No. 110-315
Institutions are required to disclose emergency response policies and evacuation procedures. Georgia College Public Safety has included this information in its annual report, due October 1st.
Financial Aid
FISAP reporting (by October 1st of each year)
20 USC 1094; 34 CFR 673.3; 20 USC 1087bb and 34 CFR 674.19 (Federal Perkins Loan); 42 USC 2752 and 34 CFR 675.19 (FWS); 20 USC 1070b-3 and 34 CFR 676.19 (FSEOG)
FISAP represents fiscal operations and request for future funding for Title IV Federal Campus Based Funds (SEOG, Perkins Loans and Workstudy) and Federal Pell Grant Reporting.
Human Resources
Social Security Number Verification Report
26 USC 6721
To avoid penalty for reporting incorrect SSN on W-2 file/forms of $50/bad SSN, transmit data file, electronically, to the Social Security Administration (SSA). Report all employees hired in the quarter ending 09/30/YYYY listing name (as it appears in HR System), SSN, gender and date of birth. After information is queried against SSA's database, mismatches are sent back to us for resolution.
Job Openings and Labor Turnover (JOLT) Report (monthly)
29 USC 2
A monthly report sent to the Department of Labor providing information concerning the Total Employment for the month; Number of Job Openings on the last business day of the month; Hires and Recalls for the entire month; Quits, Layoffs and Discharges, and other separations.
Current Employment Statistics (CES) Report (monthly)
29 USC 2
A monthly report sent to the Department of Labor providing information concerning Employee Count, Female Employee Count, Faculty Member Count, and coded response to any reason for large changes.
New Hire Report (monthly)
Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996, 42 USC 653A
Requires employers to report newly hired and re-hired employees within 20 days of their start date. Reported are SSN, Name, Address, Department, Department Address, FED EIN, State EIN, Hire Re-Hire Date, and birthdates for new hires for the month reported.
Grants and Sponsored Projects
IACUC/OLAW (Office of Laboratory Animal Welfare) Assurance (report due every 5 years)